Editorial Policy

Commander’s Intent

The Intercom Online is the Walla Walla District’s opportunity to tell its story – to share the District’s successes and good work. It is our intent that the Intercom Online shall publish content that reflects these values:  Articles should highlight our mission, accomplishments and employees, as well as focus on work conducted by our divisions and operating projects. When applicable, The Intercom Online should highlight our regional partnerships and responsibilities.

Purpose and mission

Purpose:  The Intercom Online is an authorized unofficial newsletter for Department of Defense employees and retirees. Editorial content is the responsibility of the Public Affairs Office, Walla Walla District, U.S. Army Corps of Engineers. Contents herein are not necessarily the official views of, or endorsed by the U.S. Government or the Department of the Army.

The Intercom Online is available online with a Walla Walla District People, Corps Message and Commander’s Column published every two months. Other articles are published when ready for release. While primarily available as an online publication, The Intercom Online is also mailed to a circulation of 750 (primarily retirees and Corps offices) every two months.

Mission:  The mission of the Walla Walla District’s Intercom Online is multi-faceted:

  1. It serves as the official “voice” of the Walla Walla District commander with special emphasis addressing their interest and intent.
  2. Content focus:  Employees, work projects and processes, local/regional issues, Corps messages
  3. It educates employees and external audiences about projects, issues, activities and people of the Corps of Engineers.
  4. It promotes camaraderie among employees and retirees by featuring articles and photos that highlight them or work they do.

Policy

The Walla Walla District Intercom Online is published in compliance with Army Regulation 360-1, Chapter 13, Publications and Electronic Media The Intercom Online also complies with Department of Defense Instruction Number 5120.4 dated June 16, 1997, which states that editorial policies of DoD publications shall be designed to improve the ability of DoD personnel to execute the missions of the Department of Defense.

Content and Process

Approval process:   The Walla Walla District commander has delegated approval authority to the Public Affairs Office. The publication editor has full authority over content and production process. Public Affairs Chief approves final publication.

Content:

  • Feature stories (Corps-focused articles on projects, employees, issues or hot topics)
  • Standing columns (Commander’s  Column, Walla Walla District People and Corps Messages)
  • Award recognition
  • Special district events
  • Federally-recognized activities
  • EEO
  • Cultural recognition
  • Memorials

Release schedule

Online articles are developed and coordinated with other companion communication products as appropriate (videos, photo galleries, etc.) with all products released immediately upon completion.

Standing columns are developed and released every two months (Jan/Feb, March/April, May/June, July/August, Sept/Oct and Nov/Dec).

Publication Guidelines:  The following guidelines apply to achieve command information goals –

  • Deadlines. To meet established timelines editorial content must be e-mailed to the Intercom Online publication editor by due date agreed upon. Outdated items may be rejected. No Public Affairs staff member can guarantee specific publication date of any article. Every effort will be made to print articles in a timely manner.
  • Editing. Articles must conform to Army Regulation 360-1, the Associated Press and the Walla Walla District style guide.
  • Feedback. All employees are encouraged to provide feedback or article ideas. Direct comments and suggestions electronically to Editorial policy, or call 509-527-7020.

Submission Guidelines: 

Stringer, and/or unsolicited articles and announcements. All articles require coordination with The Intercom Online editor or appropriate public affairs specialist assigned to your work area. You should allow 2-4 weeks for article development and production.

Clearance. Articles submitted for publication should be cleared through the individual’s proper chain of command. Once submitted, articles are not routinely provided for final approval, unless security or technical reasons govern.

Story Length. Articles must comply with word count parameters; articles may be altered or edited to meet Walla Walla District and AP style guidelines.

  • Articles should be between 400-800 words. Call 509-527-7020 to coordinate your submission. Send timely articles to Editorial policy
  • Articles should be time-sensitive and written for events/activities that have occurred recently or will happen shortly. No articles will be published on activities older than three months.
  • Include full name and organization for bylines and indicate the photographer’s full name and organization if different from author. Also include a phone number in case follow-up is required.
  • Articles and announcements must be submitted within Microsoft Word or within the body of an email, in complete sentences. We do not retype or reformat submissions sent as faxes or as bullets in flyers, newsletters or PowerPoint briefing slides, nor from Web sites.

Photos:

  • On-the-job, action photos that “tell the story” of an article are desired with article submissions.
  • Poor quality photographs will not be used.
  • Photos must not violate security, accuracy, propriety, policy (SAPP).
  • Photos must be submitted as separate photo files in high resolution, digital jpeg format (minimum of 300 dpi or a file size greater than 900K, i.e., minimum size of 5×3 or 3×5) – not embedded in Word or PowerPoint slides.
  • Name photos with key words (or ‘slugs’), rather than numbers, as a way of easily differentiating between photos. For example, use “sackrace.jpg” vs. “DSC_0345.jpg.”
  • Photograph credits and captions must be provided with all photos submitted with articles.

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